We live in an age of information theft and privacy concerns.
Wouldn't it be nice if you could ensure that the file you send is being opened by the person you sent it to?
Mail2Cloud manages all your emails and attachments while offering fully HIPAA and GLBA compliant delivery. That means that using Mail2Cloud, you can send attachments that contain medical records or financial information via email and remain fully compliant!
No special compliance portals or additional customer login is required. Just compose the email, attach the sensitive file like you would any other, select compliant delivery, and send.
Mail2Cloud solutions provide HIPAA email archiving and compliance for medical professionals and businesses by taking advantage of cloud storage features. Our products work with just about any email provider and connects your email to cloud providers like Box, ShareFile or Drive.
To be 100% sure you’re in line with HIPAA, you’ll also need your email provider to use encryption on all emails (something Gmail and Yahoo! are both working on for their free accounts but don’t have in place yet). You'll also need a BAA, which all of these companies will sign.
Following HIPAA means adhering to many best practices when it comes to email archiving, preservation and security (as well as reviewing your policies and procedures each year). Some of the main regulations from HIPAA are that:
EMAIL CONTENT TO & FROM YOU OR YOUR OFFICE HAS TO HAVE AN EXACT COPY STORED OUTSIDE OF YOUR OFFICE SERVERS AND EMAIL PROVIDER. THE CLOUD IS A GREAT WAY TO MEET THIS REQUIREMENT
TAMPERING, CHANGING, OR EDITING THESE EMAILS IS NOT ALLOWED. SECURITY & STRICT ACCESS REQUIREMENTS NEED TO BE IN PLACE AND CLOUD STORAGE OFFERS CUSTOMIZED SHARING
HIPAA COMPLIANT EMAILS SHOULD BE EASILY SEARCHABLE AND DISCOVERABLE IN CASE OF AN EMAIL AUDIT
HIPAA REGULATED EMAILS NEED TO BE ARCHIVED FOR AT LEAST SIX YEARS
Following HIPAA means adhering to many best practices when it comes to email archiving, preservation and security (as well as reviewing your policies and
There are many complicated solutions to HIPAA compliance out there, and with there complexity is usually higher costs. Some require difficult setup processes, end user training, software, or cloud storage from companies you have never heard of.
Box, Drive and ShareFile are three of the most trusted cloud products on the market and their tens of millions of users are a testament to the ease of use of their product and quality it delivers. These companies have added HIPAA compliance to their cloud capabilities, and both companies will sign a Business Associates Agreement guaranteeing compliance.
Being compliance with HIPAA email archiving requirements (which we talk about here) is a tough job that requires a lot of vigilance. Most importantly, it means you can’t risk having employees emailing without compliance in place or saving their own email content. The email environment is very static, content is hard to keep track of, and accidental forwarding of personal health information (PHI) isn’t uncommon.
Consider that without a HIPAA compliant solution, emails and PHI can:
1. Easily be altered from their original form
2. Not be accessed in case of emergency (lost network connection, office destroyed by natural disaster)
3. If you store email in your office, staff who don’t have credentials could have access to it
4. Individuals responsible for storing email could easily end up destroying it
Mail2Cloud’s Archive & Share has an Outlook plugin that you can install today and trial for free for two weeks. Similarly, Archive & Share is located in the Google Apps marketplace and can be integrated with your Google business domain - you can access a free trial there as well.
Simplify your HIPAA email archiving by merging the cloud with your email and enjoy the benefits of better attachment management, increased security and storage, indexed and searchable email and enhanced email sharing
