When company data is all in one place, it benefits from a smaller attack surface; layered defenses; targeted and comprehensive logging; and better, consistent, and universal access controls.
Old habits are hard to break, and "shadow IT" (or people using whatever systems or tools they want) is a real problem. That's why Mail2Cloud seamlessly and invisibly integrates your cloud storage system with the most commonly used communication platform - EMAIL. Adoption is automated, so everyone keeps emailing, but attachments are automatically centralized.
When regular attachments are sent, that file is effectively "gone" and beyond your control. Mail2Cloud ensures that every file sent isn't actually sent, instead delivering it as a cloud storage link every time. The file doesn't leaves the company's cloud storage platform, which means you're still in control.
Email is often one of the first systems breached in a cyber-attack. Using Mail2Cloud means that even if your email is breached, most of the information that has been transmitted (i.e. the attachments) remains safely secured with a cloud storage provider who has invested millions in sophisticated, layered defenses.
Mail2Cloud allows you to set specific sharing permissions based on things like to whom or from whom an attachment is sent, helping prevent security breaches caused by human error. Links can be set to fully authenticated and/or read-only, preventing those files from being distributed by the recipient. Internal only emails can even be set so that those attachments can't be accessed by anyone outside of the organization.
Leveraging those access controls just mentioned along with compliant storage solutions like Box and Google Drive, every email attachment sent from your organization can be fully compliant with privacy regulations like HIPAA, GLBA, FINRA, FERPA, etc!
Lastly, one great benefit of cloud storage services are security features like document policy engines which can prevent certain types of sensitive files (based on criteria like content or file type) from being accessed externally. With Mail2Cloud, those solutions will automatically apply to your email system as well.
